The Mac’s default Mail application (also referred to as “Mail.app” or “Apple Mail”) has a somewhat checkered past. While Mail.app provides a free, full-featured email client on every Mac that is sold and has pioneered some innovative features over the years. Named one of the best of Mac by Apple itself in 2016, Spark is still one of the most popular, user-friendly, and best overall email clients for Mac. With a focus on keeping you inbox free of chaos, Spark lets you organize everything into easy to find (and hide) categories and subsections. Email clients come in all shapes and sizes, but when it comes to the options available on the Mac, we feel that Airmail is the best email client for most people. It’s easy to use, supports a number of different email providers, has a solid search function, and more.
It doesn’t take much effort to hate email. If ever there was a killer app, it’s email; the app from the gods above that loves to kill humans with tedium and frustration. Why? Isn’t email like texting?
Yes. And no. Email clutters our lives; a massive time suck that will drive humanity crazy until just before the gods destroy us. Texting is a necessary evil. Totally different, right? Regardless of where you stand in the email vs. texting wars (it’s not really a thing; I just made it up), here are the three best email apps for Mac, iPhone, and iPad.
Default Mail Is OK
Without a shred of scientific research to back up my assertion, it’s likely that most Mac, iPhone, and iPad users have tried Apple’s tried and true Mail app. With one notable exception, Mail works. It’s feature packed, and on the Mac gives you control over folder organization and spam, thanks to the built-in Junk Mail feature.
If you use Mail, good for you. Mail is traditional email; email management from 1999 that does not blaze any new trails or help with efficiency or in any way improve either the day-to-day clutter or the ongoing deluge of messages which must be managed and archived.
What is better than Mail? Well, I could so abandon email altogether and I would be correct. No email is better than email which means no email is better than Mail but we live in the real world and not message fantasyland, so what are the good alternatives.
There are two. They are somewhat similar but their approach to managing email is different, and which you choose depends upon your requirements.
Airmail – this one has been around a few years and has matured to become a good blend of features and ease of use. Airmail does not look or feel like Mail at all and offers message management controls better than Mail. While Airmail is easy to set up and use, the extensive features and account and message options are layered in; available as you need them and as your experience expands.
For example, Airmail keeps accounts managed and in sync between Mac, iPhone, and iPad via iCloud, and if you use IMAP stores necessary folders on your email account servers the way God intended. The inbox is unified. Airmail supports Exchange, iCloud, IMAP, POP, Yahoo!, Google, and even Outlook.com accounts. It works with Handoff, too, so you can start a message on iPad and get to it on the Mac later. Attachments can be store on GoogleDrive, Dropbox, OneDrive, and elsewhere. Notifications can be set on a per account basis.
The killer feature for Airmail is support for Spam Sieve. Set it up on your Mac and it keeps spam off your iPhone and iPad. Airmail has a nominal price tag.
Spark – other than the lack of Spam Sieve support, Spark is my favorite email app. Why? User interface. It’s just faster and easier to manage a massive amount of messages in Spark than in Mail. It, too, syncs with iCloud so it works on Mac, iPhone, and iPad (and better on Watch than Airmail or Mail). Organizing messages is not as extensive as Mail or Airmail but good for most of us. What Spark has that you won’t find in either of the other two is an option to send later.
That’s right, Spark lets you send messages at a later time or date. It integrates well with all the Sharing Box options in macOS or iOS, but also has smart notifications and a smart inbox which segregates the useless from the useful messages.
All three email apps are worthy– Mail, Airmail, Spark. The latter two sync accounts via iCloud so they’re easy to setup on each device. Mail is free. Airmail has a nominal price tag. Spark– for now– is free, but I’m waiting for that shoe to drop in the future. Only Mail and Airmail work with SpamSieve on the Mac.
Which of the three should you use? It depends. Mail is good for a few accounts and has Junk Mail built in, but also works with SpamSieve. Airmail has more management features and options, but comes with a price tag and SpamSieve support. Spark is the easiest to setup and use.
Microsoft Outlook is the most popular email client for both home and business users. However, it comes at a huge cost ($110). There are many viable alternatives that are completely free so we have put together a list of 7 of the best of email apps that could replace Microsoft Outlook.
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Best Outlook Alternatives
1. Mailbird
Mailbird is a new email app on the scene compared to the other apps on this list. However it packs some really good features that you should definitely pay attention to. Most important of them is the integrations with several popular productivity apps such as Google Calendar, Evernote, Google Docs and lots more. There’s even a spot for Facebook, Twitter and WhatsApp, allowing you to message contacts or email them from one app. These features, and good clean design (inspired by Sparrow for Mac) is what makes MailBird really stand out from the others on this list.
Pros
- Well designed and customisable
- Integrates seamlessly with several productivity apps
- Easy to configure and use
- Supports POP3/IMAP and several email clients
Con
- Not totally free for all features (Pro version costs $45)
2. Web Mail
How about some old fashioned Web Mail? You don’t need to install anything, just enter the address of your email client (Gmail.com, Yahoomail.com, Outlook.com, etc.) in your browser and login to access your inbox. Most email providers, if not all, have some sort of webmail you can use. It’s my own preferred way of checking my mail when I’m on the desktop since I don’t like to install dedicated apps for everything. Some things are just best done through the browser. However, this is not without its own disadvantages as you will see below.
Pros
- You can access your email from any Computer from all modern browsers
- Really fast and easy to use. No need to install anything
- Most clients offer free access to webmail
Cons
- You may have to login frequently
- You cannot access your inbox when offline
- Features are usually low compared to dedicated email apps
- Functionality is not as robust as desktop software
3. Windows 8/8.1/10 Mail
The Windows Mail app received a new look as part of the Windows 10 release and while it’s not the most fully-featured email client out there, its still a nice alternative to Outlook if you have simple needs. It’s a Metro app so it is well optimised for tablets and touch screens and has support for iCloud, Office365, Exchange, POP/IMAP and more. It’s completely free to use and comes bundled with Windows 10 so that may be a good reason to upgrade if you haven’t.
Pros
- Completely Free
- Easy to setup and use
- Beautiful user interface
Cons
- Bug-ridden
- Mail notification alerts not reliable
4. Mozilla Thunderbird
Mozilla Thunderbird is one of the more stable alternative to Outlook; provides plenty of extensions and has a good security system which makes it ideal for business users or those concerned with privacy of their data. It is an advanced email app so there are plenty of features some of which even Outlook does not support. The various add ons and themes available make Thunderbird one of the most customisable email clients available and it should be able to meet your needs without any issues.
Pros
- Completely Free
- Highly customisable
- Built-in security and privacy system
- Plenty of advanced features
- Allows importing from several email clients
Cons
- Not very good looking by default
- Can be a challenge to configure
5. eM Client
eM Client is a highly regarded app by many and has most of the essential features of a good email application. It’s very well designed and has a beautiful, modern look by default. You can customise it by rearranging window panes or downloading different themes if you’re not satisfied by the default appearance. It also supports all the major email clients (such as Gmail, Outlook, e.t.c), it also has a built in calendar and contacts manager which makes it a very qualified replacement for Microsoft Outlook.
Pros
- Free version contains all the important features
- Highly customisable
- Supports a good range of email services
Cons
- Pro version (£29.95) required for commercial use
- Tech support included only in the pro version
6. Inky
Inky is another new email app that features a clean and modern design as well as plenty of useful features. It is available for Windows as well as Mac OS X and iOS but not on Android. It allows you access your work and personal emails on a single screen which simplifies email management and there are plenty of filters available to organise your inbox. POP and IMAP accounts are well supported and there is an automatic setup feature for the popular email services which is great for beginners. Overall, Inky is a good looking email app that is potentially one of the most viable outlook alternative.
Best Mail App For Mac 2017
Pros
- Easy to setup and use
- Mobile app available for iOS
- Supports POP and IMAP
Cons
- No Exchange support
- Lack of advanced features for business use
7. Apple Mail
The default email client on Mac OS X is also a solid option as far as Microsoft Outlook alternatives go. It has a simple interface and is easy to navigate and use. Apple mail works well with all the popular email services such as iCloud, Gmail, Microsoft Exchange, AOL, Yahoo and more and makes managing multiple email accounts quick and easy. There is also a calendar and contacts feature so you can manage your schedule and keep your contacts up to date right from this app.
Pros
- Free and easy to setup and use
- Supports quick swiping gestures
- Supports all the popular email clients
Cons
- Lacks advanced features
SEE ALSO: Best Email Apps For iPhone And Android
As you can see, all the above listed outlook alternatives have their pros and cons and offer different features. For the average user, the Web Mail interface or simple email apps such as Inky and Windows Mail may be all you need. Advanced users will prefer the flexibility and extensibility of Mozilla Thunderbird, eM Client and Mailbird.
Since they’re all free, you can download and test each one of them to see which one fits your needs. Don’t forget to tell us what you think in the comments section below.
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